QuotePilot vs Invoice Ninja for UK tradespeople. Compare voice quoting, customer portals, pricing, and which tool wins jobs faster.
Invoice Ninja is a solid free invoicing tool. QuotePilot is a quoting tool built specifically for UK tradespeople. If your priority is free software for sending invoices, Invoice Ninja works. If you need voice quoting on site, trade-specific job structures, a professional customer portal where clients accept quotes and pay deposits, QuotePilot is built for that workflow. The free plan on QuotePilot covers 3 quotes/month.
| QuotePilot | Invoice Ninja | |
|---|---|---|
| Price | From £7.99/month | Free plan available; Pro from $10/month |
| Free tier | Yes — 3 quotes/month, forever | Free plan (up to 20 clients) |
| Voice quoting | Yes — describe job by voice | No voice quoting |
| AI quote generation | Yes | No |
| Customer portal | Yes — accept & pay online | Client portal for viewing invoices, limited quote acceptance |
| Online payments | Yes — deposit + final payment | Multiple payment gateway integrations |
| Mobile | Yes — web app + iOS coming | Mobile app available, manual entry |
| Automated follow-ups | Yes | No |
Freelancers and small businesses who want free invoicing software
UK tradespeople who need to quote jobs on site, send professional trade-specific quotes, and collect deposits before starting work
Yes — the hosted free plan supports up to 20 clients and unlimited invoices. QuotePilot's free plan covers 3 quotes/month, with the Trade plan at £7.99/month for 50 quotes.
It can send quotes/estimates, but there's no voice input, no trade-specific job templates, and no customer portal specifically designed for UK tradespeople to accept quotes and pay deposits.
It works, but it's a US product. Currency, tax rules, and terminology are US-first. QuotePilot is built specifically for UK tradespeople, with GBP, UK trade terminology, and UK payment flows.
If you just need basic invoicing for free, Invoice Ninja works. If you want to quote jobs fast on site, win more work with professional quotes, and collect deposits before you start — QuotePilot is built for that.
Voice-to-quote in 60 seconds. Customer portal, online payments, and automated follow-ups included.
Free plan includes 3 quotes/month. Trade plan from £7.99/month.